A GUIDE TO OWNING & TRACKING YOUR ONLINE ASSETS - AND KEEPING YOURSELF SAFE
- kyl807
- Mar 30
- 4 min read
FOR THE SKIMMERS
At Rabbit Warren, I care about your peace of mind, so it’s vital to keep your domain login details, expiry dates, and costs in a safe place—not only to prevent your site from going offline but to ensure these tax-deductible expenses are ready for your accountant. Remember that your website hosting is managed through Wix and will automatically deduct from your valid credit card annually, so keep those payment details current. To protect your business from the 90% of data breaches that start with email phishing, always verify sender addresses and avoid "urgent" links; staying safe is as simple as using two-factor authentication, strong password managers, and regular software updates to keep the digital foxes at bay.
WE ALL GET BUSY…BUT
Let’s be honest: running a business and trying to stay on top of everything can feel like a massive juggle. Looking after staff, ordering stock and keeping the doors open is your priority. But we can all fall victim to online or email phishing scams, lose track of our essential digital details and feel vulnerable.
To help you protect your "peace of mind," I’ve put together this quick guide on the "boring but important" stuff you need to know about your website and how to stay safe from the online foxes (scammers) trying to raid your warren.
1. Know Your Domain (Your Digital Address)
Your domain name (e.g., www.yourbusiness.com.au) is your digital real estate. Even if I built your site, you need to know exactly where this lives.
Who is it with? Common providers are GoDaddy, or Crazy Domains.
When does it expire? Domains usually renew every 1–2 years. If it expires, your website and/or emails stop working instantly.
What does it cost? Usually between $20–$50 per year.
Keep the keys! Make sure you have your login and password stored in a safe place. If you ever want to move or update things, you need these "keys to the house."
2. Your Hosting (Your Website’s Home)
If the domain is your address, hosting is the actual house.
The Wix Factor: If we’ve built your site together, your hosting is through Wix.
How it works: Wix will automatically deduct the hosting fee from your registered credit card each year.
Pro Tip: Keep an eye on your card's expiry date! If your card expires, the payment fails, and your site could go offline. I will get in touch with you when this happens and it's easy to fix. But please remember, if I have to chase you and its time consuming, there is a $80.00 fee charged from Rabbit Warren
3. Tax Time is Your Friend
Keep all your receipts and login details in one secure folder (digital or physical). Why? Because your domain and hosting are 100% tax-deductible business expenses. When June 30 rolls around, you’ll thank yourself for being organised.
WATCH OUT FOR EMAIL SCAMS & PHISHING
Lately, the "bad guys" are getting clever. Phishing is when scammers send fake emails to trick you into giving away your passwords or credit card details. We all know how that feels!
The Stats Are Spooky:
Around 90% of data breaches start with a phishing email.
In Australia alone, business losses to scams run into the hundreds of millions every year.
Scammers often target small businesses because they think we’re too busy to check the details.
New data released in March 2026 shows that Australians lost a staggering $2.18 billion to scams in 2025.
How to Spot the Signs:
Check the Sender: The name might say "Wix" or "Domain Registry," but look at the actual email address, sometimes they change the spelling of the business name slightly. If it’s something weird like support@urgent-update-321.com, delete it.
The "Urgent" Panic: Scammers love saying "Your account will be deleted in 24 hours!" This is a tactic to make you act before you think.
Dodgy Links: Hover your mouse over any button without clicking. A little box will pop up showing where the link actually goes. If it looks like gibberish, don’t touch it.
Other Ways to Stay Safe:
Two-Factor Authentication (2FA): It’s a pain, but it’s the best way to keep hackers out. Even if they get your password, they can't get into your account without that code on your phone.
Password Managers: Stop using "Password123." Use a tool like LastPass or 1Password to create and store complex passwords safely.
Updates: When your computer or phone asks to update, do it! Those updates often include "security patches" that fix holes scammers use to get in.
FOUND THIS USEFUL?
I’m on a mission to keep as many small businesses safe from the "digital foxes" as possible. If this guide helped you get organized, please share it with a business bestie who might be stressing over their tech. Or, if you know someone who needs a rock-solid brand update, let me know - I’d love to help them find their way out of the maze
THE BOTTOM LINE
I want your brand to be iron-clad. Part of that means taking ownership of your digital assets and staying vigilant. If an email looks fishy, trust your gut—don't click!
By keeping your own logins and hosting details handy, you can quickly verify your account status yourself and stay one step ahead of the scammers.
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